Assistant, Administrative Senior

Job Description

Job Description What is the opportunity? The Senior Administrative Assistant plays a crucial role in supporting the operations and effectiveness of Fixed Income. This position is responsible for providing comprehensive administrative support to all Fixed Income professionals through management reporting, travel coordination, expense management, new hire onboarding, and general office operations. Operating under the direction of Fixed Income Management, this role collaborates with Fixed Income personnel, vendors, and internal departments to ensure seamless administrative operations that enable the team to focus on core business activities. What will you do? Serve as the primary administrative point of contact for all Fixed Income personnel and coordinate day-to-day administrative support. Generate weekly and monthly management reports for Fixed Income professionals. Schedule travel arrangements and complete expense reports for Fixed Income personnel. Complete new hire and employee transfer paperwork, desk moves, and system access requests. Maintain and update the infoNET, distribution lists, contact lists, organizational charts, trader licenses, and floor seating charts. Coordinate vendor visits, department/vendor lunches, and schedule meetings and appointments. Provide clerical and administrative assistance including event planning, word processing, memos, reports, and presentations. Answer incoming calls professionally and direct to appropriate personnel; greet visitors courteously. Maintain office supplies, coordinate equipment purchases and returns, and submit facility work requests. Complete annual trading letters and archive trader responses. Receive invoices, obtain management approval, and submit to accounts payable for payment. Maintain confidentiality and handle all confidential matters with discretion and good judgment. Troubleshoot technology, telephone, hardware/software, and equipment problems in coordination with IT and/or vendors. What do you need to succeed? Must-have 1–3 years of general office experience. High school diploma or equivalent. Basic computer skills, including Microsoft Office proficiency. Good interpersonal, verbal, and written communication skills. Good organizational skills with the ability to coordinate multiple projects and competing priorities while working effectively under pressure and meeting prescribed deadlines. Initiative-taker who works independently with minimal supervision. Able to work effectively in a fast-paced, deadline-oriented environment. Strong customer service skills and problem-solving ability. Basic understanding of financial services. Nice-to-have Experience working in the financial services industry. Experience with scheduling travel and completing expense reports. Working knowledge of fixed income products. What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and com

Required Skills