Executive Assistant to SVP, Central Canada Region

Job Description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you’ll be doing As an Executive Assistant to the Senior Vice President, you'll manage the day-to-day administrative activities supporting the Senior Vice President for our Central Canada Region, ensuring the department operates efficiently. You'll apply strong administration and organization skills to support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. You'll also exercise independent initiative and judgment in managing special projects, planning and following up on details regarding conferences, and assisting in implementing operational plans. In addition to administrative responsibilities, you'll provide strategic support by coordinating cross-functional projects, identifying and implementing process improvements, and supporting executive decision-making with relevant research and analysis. You'll make decisions on daily priorities, develop and maintain administration procedures and processes, coordinate meetings, and process expense accounts. At CIBC, we enable a work environment that is most optimal for you to thrive in your role. Our hybrid work model offers flexibility between on-site and remote work, supporting work-life balance and productivity. Details on your work arrangement will be discussed during your interview. How you’ll succeed Calendar Management: Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events, and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms, and arrange for IT resources and refreshments to ensure smooth and efficient meeting facilitation. Travel Arrangement & Expense Reporting: Arrange travel and maintain travel expense accounts, including expense submissions on behalf of the executives. Arrange group travel as necessary. Monitor and track all department invoices and expenses, including contracts; process expense reports/invoices and update financial reports when required. Professional Support: Prepare standard correspondence, minutes, reports, and presentations, often of a confidential, strategic, and/or specialized nature, ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinate leadership team meetings, including sending out invites and agendas, keeping and sharing minutes, and compiling presentation materials. Administrative Duties: Provide ongoing administrative support such as

Required Skills