Executive Assistant to SVP

Job Description

Job Description What is the opportunity? We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to SVP, Transformation and Enterprise Operations in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism. What will you do? Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment Manages the SVP’s calendar demand with minimal input and direction and coordinates with key partners as required Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities Predict and proactively meet the needs of the team, including support for onboarding new staff, assisting in managing technology requirements for the team, overseeing vacation policy and scheduling Manage inquiries to support the functions needs, take ownership and accountability for administrative duties What will you need to succeed? Must Have 5 years of Executive Assistant support experience supporting executives at large corporations P roactive approach to keeping calendars and SVP organized Excellent verbal and written communication skills; excellent interpersonal skills, diplomacy, tact, positive can-do attitude Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives Outstanding time management skills combined with a proven ability to pivot/adjust to changing priorities Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook Experience with Concur Expense System, Workday Ability to thrive in an independent work setting and doesn’t hesitate to share innovative ideas and best practices Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner Nice-to-have Ability to think beyond the task to the overall project objectives and improve processes, where possible